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Burrator Parish Council > Documents > Minutes > Minutes of the full council meeting held on 29 June 23

Minutes of the full council meeting held on 29 June 23

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Burrator Parish Council

Minutes of a Meeting of the Parish Council

held on Thursday 29th June 2023

At Walkhampton Memorial Hall

 

Councillors present: Cllrs Paskins, F Glanville, Palmer, R Glanville, Milne, Brunsdon, Stribley, Scrivener. Wills and France

 

Also present: Katharine Griffiths (Parish Clerk) and one member of the public.

 

Absent:  Cllrs Radmore

 

The meeting was opened by the chair Cllr F Glanville at 7.30pm

 

  1. Apologies for Absence.

Apologies were received and accepted from Cllrs Radmore.

 

  1. Declarations of Interest.

None to declare.

 

  1. To consider nominees for Co-option

There were no nominations for co-option,

 

  1. Minutes of the Full Parish Council Meeting held on 18th May 2023

The minutes were agreed as an accurate record.

 

  1. Matters arising from the Minutes 18th May 2023

Cllr Milne attended the Southern Links Meeting regarding training for councillors. The clerk will circulate the dates.

 

  1. Planning Committee

0271/23 Demolition of conservatory and two outbuildings; construction of single storey extension and workshop, River Meadow Cottage, Hoo Meavy, Yelverton, Devon, PL20 6JE

The above application was considered it was proposed by Cllr Brunsdon, 2nd by Cllr Palmer that there were no objections to the proposal.

 

  1. Finance & General Purposes Committee
    1. Bills for Payment

It was proposed by Cllr R Glanville , seconded by Cllr Brunsdon and agreed by the council that the circulated list of bills would be paid.

Payments to be made:

Payment Amount
Payroll £822.60
Walkhampton Hall Hire 20.00
P Harvey, ground maintenance 600.00
Parker Print – BB Printing 455.00
Meavy Parish Hall Hire 12.00
TOTAL £1909.60

 

  1. Bank reconciliation

The bank reconciliation was agreed and noted.

 

  1. Burrator Events

The 10k running event around Burrator has been held. It was felt that it was better with it being held in an evening. It would still be preferred if the road could be kept open to allow for access to and from Sheepstor and for the suggested marshalling to be agreed. It was proposed that all relevant parties would be contacted to discuss the matter and try and agree a solution.

 

  1. Burrator Beacon – http://burrator.gov.uk/burrator-beacon/

The new editor has taken over now. It was agreed that a couple of members and the clerk would meet with the editor to see how things are going and discuss any ideas.

It was suggested that the publication could be community orientated.

 

  1. Reports from outside bodies

The two new WDBC councillors have been invited to attend the full council meetings. Apologies were received from Cllr Christopher West.

 

  1. Parish Property

The clerk is seeking quotes for the repair of the bench at Knowle Down. It has also been noted that one of the benches on Meavy Green is broken, Cllr Wills kindly offered to have a look.

 

  1. Highway matters

It is frustrating that the highways officer has not responded to the council with regard to a number of issues that were highlighted at a meeting in March.

It is appreciated and noted that Cllr Scrivener has received communication concerning issues in Sheepstor and some are being actioned.

Recently there have been a number of road closures that no one has been aware of that have caused severe congestion due to the diversion route.

The clerk will follow up what is happening with regard to the meeting concerning traffic congestion when the A386 is closed and traffic is routed through Horrabridge and Walkhampton.

Speeding through Meavy was also discussed, it is currently the national speed limit of 60mph. This can be very dangerous and is not an appropriate limit for the village and considering there is also a school.

 

  1. Correspondence

The clerk has received correspondence with regard to a DNPA forum that is taking place, the details have been circulated and Cllr Paskins has indicated that he would like to attend.

The local DNPA officer has also asked to attend a meeting. It is hoped that they will be able to attend soon.

 

  1. Pursuant to Section 1(2) Public Bodies [Admission to Meetings] Act 1960, to resolve to exclude the public and press due to the confidential nature of the business to be transacted.

Agreed

 

  1. The Royal Oak Inn Committee

The next ROI committee meeting is on the 6th July

A number of issues around the lease were discussed.

It was proposed by Cllr Brunsdon, seconded by Cllr F Glanville that Cllr Scrivener and Cllr Milne are co-opted onto the ROI committee. This was agreed by the members present.

A vote of confidence in Cllr Stribley was proposed by Cllr Palmer and seconded by Cllr Scrivener and agreed by the members present.

It was agreed to write to the tenant regarding the lease and to ask for a date to carry out an inspection of the premises.

The full council resolved the following:

  1. a) To appoint a suitably qualified letting agent to market a new lease for the Royal Oak Inn to commence after the current lease expires.
  2. b) To appoint a legal representative to prepare a new lease (draft) in preparation for marketing the property.

 

  1. Clerks leave request.

The clerks leave request was agreed.

 

  1. To consider bringing forward the July meeting to the 20th July.

It was agreed to bring the July meeting forward to the 20th July.

 

  1. To resolve re-admittance of public and press to the meeting.

Agreed.

 

  1. Urgent additional business, by leave of The Chair

Nothing further to raise.

 

The Meeting was closed at 21.17.