Minutes of the Full Council Meeting Held on 27th June 2024

Burrator Parish Council

Minutes of a Meeting of the Parish Council

held on Thursday 27^th June 2024

At Walkhampton Memorial Hall

Councillors present: Cllrs Paskins, France, F Glanville, Palmer, Wills and Radmore.

Also present: Katharine Griffiths (Parish Clerk)

Absent:  Cllrs Wills, Stribley, Milne and Burbage

Before the meeting proper the Chair reminded councillors to be courteous and polite.

The meeting was opened by Cllr F Glanville at 7.38pm

1. Apologies for Absence.

Apologies were received and accepted from Cllrs R Glanville, Stribley and Milne also WDBC Cllr West

2. Declarations of Interest.

None declared.

3. Minutes of the Annual Parish Council Meeting held on 30^th May 2024

There was an amendment with regards to item 10 and a typo corrected.

The minutes were then agreed as an accurate record and will be signed at the next meeting.

4. Matters arising from the Minutes 30^th May 2024

The clerk will confirm that the newly installed grit bins are on the list for DCC and have been allocated reference numbers.

There is a small issue with the nominees for the Sheepstor Welfare Fund that the clerk is trying to sort out.

5. Planning Committee
   • 0224/24 Erection of general purpose agricultural building at Land South Of Lower Lake Farm, Meavy Lane, Yelverton, Devon, PL20 6PR

The above planning application was considered and it was proposed by Cllr Wills that there were no objections to the development this was seconded by Cllr Radmore and agreed by the council.

• 0213/24 Change of use of ground floor from shop to residential use at Dousland Stores 11b Barons Road, Dousland, PL20 6NG

The above planning application was considered and it was proposed by Cllr Wills that there were no objections to the development this was seconded by Cllr Radmore and agreed by the council.

6. Finance & General Purposes Committee
   1. Bills for Payments

It was proposed by Cllr Wills, seconded by Cllr F Glanville and agreed by the members present that the circulated list of bills would be paid.

The list of payments had been circulated to councillors and no objections raised.

Payments to be made:

1. Bank reconciliation.

The bank reconciliation was noted.

1. To consider transferring the current bank account and opening a savings account with Unity Trust.

The current bank cannot provide a suitable savings account and there have been issues with electronic payments and adding signatories.

It was proposed by Cllr F Glanville, seconded by Cllr Wills and resolved by the council that the council account will be moved to Unity Trust and a savings account opened. It was agreed that there will be 4 signatories initially. These being Cllrs R Glanville, Wills, Milne and Stribley.

7. The Royal Oak Inn Committee

A sheep shearing event to by run by the tenant was discussed at length. It was agreed that it was a good idea but more details were needed.  Cllr F Glanville proposed that it be agreed in principle that Meavy Green can be used on the proviso that there are no sheep on the green and a road closure be put in place. Also a risk assessment would be required for insurance purposes. The tenant would need to provide options to the council by the end of July for the matter to be considered. This was seconded by Cllr France and agreed by the council.

Cllr Wills gave an update, the electrical items that weren’t working have been removed by the tenant.

There are still outstanding repairs to the inn, including the back door and the upstairs windows. The clerk will look at obtaining further quotes.

8. Burrator Events

On going issues with highways not responding to correspondence. The clerk will follow up.

9. Burrator Beacon – http://burrator.gov.uk/burrator-beacon/

All is going well. A few more people are still needed for delivering.

An article will be put in the next edition for new councillors.

Also, information on grants in the new year.

10. Reports from outside bodies

None

11. Parish Property

The clerk will ask the grounds maintenance contractor to cut the bushes back around the bench at Redhill again.

12. Highway matters

The clerk had received an email from the NHO regarding the repair to Sheepstor Brook. It was agreed that the clerk would contact the highways officer to relay that the it was felt that DCC had unilaterally failed to repair the brook despite being informed on numerous occasions. The community feel let down and the repair has caused much disruption to the community.

Other areas that still need addressing are the pot holes on the road leading to Walkhampton Church, the hedge at Church View still needs cutting back to improve visibility.

The clerk will request another visit by the NHO and also a walk around to consider yellow lines in certain areas of Walkhampton.

13. Correspondence

A request has been received for warning signs to slow down for hedgehogs as a number have been killed recently. It was agreed that the clerk would buy some signs.

An email has been received concerning the state of Marchants Green, Meavy. A lot of rubbish has been left recently and a large stone has been moved that allows vehicular access. It was agreed the clerk would contact Maristow Estate.

14. Urgent additional business, by leave of The Chair

It was raised that there is a large amount of Japanese Knotweed on Knowle Down, Cllr Wills offered to report it to Knowle Down Commoners.

15. Dates of next meeting.

Next full council meeting will be on 25^th July.