Minutes of the Meeting held on 27th May 2010
at Walkhampton Memorial Hall, Walkhampton.
Present: Mr T MacDonald, Mrs J Moorhead, Mr B Andrew, Mr M Tozer, Mr J Howells, Mrs A Bickell, Mr C Symes & Mrs M Wilkins
Also Present: Cllr P Sanders (DCC) and Mr Webber, DNPA Representative.
Absent: Ms D Moyse, Borough Councillor. Cllr P Cater (Apr), Mr D Hooper (Mar), Mrs C Cole (Apr).
The meeting opened at 7.30pm. Cllr MacDonald stood down from the Chair and Cllr Symes took over for Item 1.
1. Election of Chairman.
Cllr Symes asked for nominations for Chairman. Cllr Howells proposed Cllr MacDonald Seconded Cllr Moorhead. There were no other nominations and Cllr MacDonald accepted and took the Chair.
2. Election of Vice Chairman.
Cllr MacDonald asked for nominations for Vice Chairman. Cllr Howells proposed Cllr Symes Seconded Cllr Moorhead. There were no other nominations and Cllr Symes accepted.
3. Apologies for absence.
Cllrs Hooper, Cater & Cole.
4. Declarations of Interest.
None. Otherwise as recorded in the register.
5. Minutes of the meetings No 397 held on 29th April 2010.
Amendments required that Cllr Howells had sent his apologies. With that amendment, the Minutes were accepted and signed by the Chairman. Proposed Cllr Tozer Seconded Cllr Moorhead.
6. Matters arising from the Minutes.
Cllr Howells requested update on the correspondence received from Yennadon Quarry and their proposed sign. The Clerk advised that she would copy the letter to him.
7. Planning Committee – Chairman’s Report.
a) Minutes of the meeting held 20th May 2010.
Cllr Andrews presented the minutes and gave an update on the housing at Knowle Terrace. He advised that he would bring the English Heritage report to the next meeting. A discussion took place on whether the contractors had permission to spread land fill on the adjacent land and Cllr Howells suggested that the Clerk enquire with the Department of the Environment. Cllr Sanders agreed to make some enquiries with DNPA with regard to the landscape responsibilities. It was noted that the retrospective planning application had not been granted and that DNPA are enforcing that the original plans be adhered to (Devon Hedges not fences).
8. Finance & General Purposes Committee – Chairman’s Report.
a) Bills for payment. It was proposed that the bills be paid at £2735.31 Proposed Cllr Howells Seconded Cllr Andrew. (see footnote)
c) Financial Statements. These were noted.
9. The Royal Oak Inn Committee – Chairman’s Report.
The Chairman was absent and there was no report to make. The Clerk however advised that there was further drainage collapse reported by the tenant and that a written quotation for repair was being gained.
10. Burrator Beacon.
The Editor had provided a report “The Beacon will be next published at the end of June. I would like to thank the council for their understanding over the lack of a Beacon since Christmas. As always, articles from all areas of the Parish are welcome, I will be chasing copy for the next edition soon, dates for the diary will go up to Christmas so I would encourage organisation to set dates for their events early. Advertising in the Beacon continues to be popular with currently 22 advertisers”.
11. Borough Councillors Report.
It was noted that a report had been made for the Annual Parish Meetings held before this meeting.
12. Reports from Outside Bodies.
No reports. The Clerk advised that invitation was on its way for the Fishing Feast and all agreed that Cllr MacDonald should attend to represent the Parish Council.
13. Parish Plan.
Cllrs Bickell and Symes advised that they are meeting on 9th June and would report more at a later date.
14. Parish Emergency Planning.
Cllr Tozer advised that Peter Shapcott would take over as Chair for this Working Group and that he would remain as Vice Chair, due to his present health.
15. Parish Property.
The new hedge and bank in place of the Dousland Bus Shelter was discussed. It was agreed that some Black Thorn sprigs be planted on the bank to deter people sitting there and also to save costs in grass cutting. The Clerk was asked to instruct the grass contractor for this.
16. Nominations of Committees and Outside Bodies.
Cllrs MacDonald and Symes advised that they had stepped down from their respective Hall Committees but would continue to attend as members of the public.
17. Highway Matters.
Grass verge cutting was discussed in relation to overgrown areas in Dousland on the B3212. The Clerk asked to contact Highways to ask that they clear the line of sight throughout Dousland.
Cllr Tozer expressed his continued dissatisfaction on the lack of enforcement on speeds in the area. It was noted that a cyclist was injured at Burrator due to a speeding vehicle.
18. Correspondence.
As listed by the Clerk. None requiring action.
19. Urgent additional business by leave of The Chair.
The Clerk advised that the next Planning meeting was scheduled for 17 June however no applications had been received to date. The Clerk asked permission to cancel the meeting if no applications are received by 3 June as she would then depart on holiday. This was agreed.
Cllr Symes advised that the next Southern Parishes Link Committee falls on the 24th June and clashes with the Council Meeting. It was agreed that Cllr Symes should attend the Parishes Link Committee Meeting instead as the feedback was most useful.
All proposals and votes at the above meeting carried unanimously unless recorded otherwise. The meeting closed at 8.09pm.
Signed: Date:
(Item 8 Clerks cheque includes purchase of replacement printer, as authorised by Cllr MacDonald)
